Nursery & Pre-School Photography Privacy Policy

Last updated 11/04/26

Our contact details

Name: Evie Skiffington

E-mail: evietownsendphotography@outlook.com

The type of personal information we collect

We currently collect and process the following information:

Your name
Your child’s name
signature
address
email
phone number
your child’s photographs
Gallery interactions on Shoot proof (our third party online gallery provider)
Payment details including the last 4 digits of your card number used to purchase our products, the expiry date on the card, the type of card used and the card issuer.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

To give consent for your child to be photographed
To fulfill orders and process your payments
To contact you regarding your order or to answer any inquiries about our services

Please note, your child's images are used purely for the purpose of the parent/ legal guardian purchasing the images unless the parent/ legal guardian has given explicit consent for another purpose

We also receive personal information indirectly, from the following sources in the following scenarios:

We collect information from our third party providers strictly to help us fulfill our service and complete your order.

We collect your email address and gallery activity when you log into your online gallery through Shoot Proof (our online gallery provider.) We collect this data in order to send reminder notices to you about gallery closing dates and to assist in the sales process.
We collect your name, address, contact number and email address through Shoot Proof when you place an order. We only use this information to fulfill your order and to get in touch with you regarding your order.
We collect your name, email, address and your payment details including the last 4 digits of your card number used to purchase our products, the expiry date on the card, the type of card used and the card issuer. These details are collected by our online payment processing service Stripe. This information is collected in order to process payments. If you would like to view Stripes Privacy Policy please visit https://stripe.com/gb/privacy

We use the information that you have given us in order to...

Complete our service
Fulfill orders
Communicate with you about your child's photos and your order
Send reminders to you about gallery closing dates
To assist in the sales process
To confirm & process payments

We may share this information with...

DS Colours Labs

DS Colour Labs is one of our print processing services. We share your child's images with this provider when you order prints in order to fulfill your orders. Unfortunately we do not have our own printing services so it is necessary for us to use an external provider. If you would like to view this providers privacy policy please visit their website - https://www.dscolourlabs.co.uk/privacy-policy/

Shoot Proof

Shoot Proof is our gallery hosting provider. We share your child's images with Shoot proof in order to create our private gallery where you can view and order your child's photos. If you would like to view Shoot Proof’s privacy policy, this can be found at https://www.shootproof.com/legal/privacy-policy/ .

Adobe

Adobe is the provider we use for our photo editing software. We use Adobe Lightroom and Photoshop to edit your child's images before and after purchase. If you would like to view Adobe’s privacy policy this can be found at https://www.adobe.com/uk/privacy/policy.html

Your Nursery

Physical order forms and prints are shared with your nursery to be handed out to you. There may also be some situations where it is necessary for us to share digital versions of these items with your Nursery via email. This could be either to verify the identity of a Child or to distribute order forms or images to you in a more time effective manner. If you would like to see your Nurseries privacy policy please get in touch with your Nursery directly to find out how to do this.

Royal Mail

All orders placed after your gallery closing date will need to be posted to your address instead of being delivered to your Nursery. Photos will be sent via 'Royal Mails Signed For' Delivery service. If you would like to view Royal Mail's privacy policy this can be found at https://www.royalmail.com/privacy-notice

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

We have a contractual obligation
We have a legitimate interest
You give us explicit consent to do so. For example, by completing a consent form to give your consent for your child to be photographed.

Your consent

You are able to remove your consent at any time. You can do this by contacting Evie Skiffington at evietownsendphotography@outlook.com

How we store your personal information

Your information is securely stored.
All photos are sorted on encrypted external hard drives which are locked away when not in use. Hard drives are backed up to ensure the safety of your information.
Where your personal information is shared with third party providers who require us to hold an account with them, secure passwords are used to protect your information and two step verification is used when offered. Passwords are updated every 6 months.
All paper consent forms are stored in a locked filing cabinet within a secure premises, and are securely destroyed after 6 months.
Photographs, galleries, and gallery interactions are kept for 6 months, then securely deleted.
Email communications may be held for up to 7 years on the email's server for order confirmation and communication history. Photos sent via email are deleted on a rotating six month basis regardless of gallery closing date for security.
Order information, which includes names, addresses, phone numbers, and product information is retained to ensure delivery of goods and order confirmation. Payment details via third party payment processors will be retained for auditing purposes.
For our nurseries, your contact information is retained as long as we continue to be your photographer, and will otherwise fall under the above retention periods.
Please note this does not include how third parties store your data. Please refer to our third party providers privacy policies for information on how your information is stored and how long for. Links to our third party providers privacy policies can be found in the ‘We may share this information with’ & the 'We also receive personal information indirectly, from the following sources in the following scenarios' sections of this page.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at evietownsendphotography@outlook.com if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at evietownsendphotography@outlook.com

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

We Reserve the right to make changes and updates to this Privacy Policy